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Job ID: 
1715181
Job Function: 
Finance
Location: 
Dammam, Eastern Province Saudi Arabia
Brand / Resort: 
Wyndham Garden Hotels
Schedule: 
Full-time

Storekeeper - Wyndham Garden Dammam

17 Oct 2017
Summary 
Scope and General Purpose of Job
The Storekeeper is required to look into the day to day operation of all the Main Stores i.e. Storage and Issues, in accordance with hotel accounting and financial controls.  All jobs are carried out in accordance with hotel accounting and financial controls under the supervision and functional guidance of the Chief Accountant / Director of Finance in line with the hotel’s business plan and in accordance with corporate policies and procedures, as well as local requirements and regulations.
 
KEY RESPONSIBILITIES
 
Operational
 
  • To maintain the stock of all the Food & Beverage, General and operating supplies.
  • To assist the Cost Controller in setting up the par stock level.
  • Ensure that all the store items are having a minimum 90 days' expiry date.
  • Storekeeper must check the items from the Receiving Clerk for stock items ordered for the Main stores.
  • Ensure that the Storage of these items is done on FIFO basis.
  • Make sure that all the requisitions are authorized by the Department Head and items are issued as per the issue request and received and signed by the Receiver.
  • All the issues done for the day and the subsequent posted requisitions have to be submitted to the cost controls before signing out from the duty.
  • To check with the Purchasing Dept. regarding the pending Purchase Requests and the items which are coming during the day?
  • To utilize the computer as necessary for the appropriate stage of storage and issue.
  • To be responsible for the cleaning, hygiene & safety schedule for all the Main Stores areas.
  • To ensure all Store items are kept at an appropriate temperature and the reading of the freezers has to be recorded on to the logbook as per the fixed timings.
  • To conduct random inventory of store items every day and if there is any difference find out the mistake and rectify accordingly.
  • To prepare a Monthly Purchase Requisition for all the storeroom items on every 25th of the month, with quantity on hand, last price paid and quantity to order and the same to be sent to the Cost Controller on the same day.
  • To assist Cost Controller in taking month-end and year-end inventories.
  • After the month-end inventories are over, the Storekeeper will prepare a list of slow moving and expiry items with correct information.
  • Make sure all items are kept in the respective store i.e Food items in Food Store, Beverage items in Beverage Store and General Items in General Store.
  • Items re-order for the stores must be placed according to the pouches placed in the store.
  • To prepare spoilage and breakage report with proper explanation.
  • To ensure that all the stores are following the operating timings strictly.
  • Collect signed LPO’s, Purchase Requests and Market List prior to the start of receiving operation on daily basis from the Purchasing Dept.
  • Check if, plastic crates are washed and cleaned properly.
  • File all LPO and PR in the chronological order to be ready for the receiving operation.
  • Check actual quantity, unit price and description of the item as per LPO or Purchase request and match with Invoice/Delivery note.
  • Physically check quantity and specification for all the items arrived at the receiving and check for production date and most important expiry date for minimum 90 days for all food and beverage items.
  • Make sure that Department Head or Supervisor from the concerned Department has checked the quality and specification of the material and signed for accepting the material.
  • Make sure that the direct items are cleared from the Receiving Area once they are signed for acceptance.
  • Prepare the list of pending items from daily market list at 12noon and distribute copies to Executive Chef and Purchasing Manager.
  • Raise following documents as and when situation requires:
      • Notice of error correction.
      • Goods received without Invoice.
      • Goods returned without credit note as and when required.
  • Check the invoices for price extensions and calculations.
  • Post the invoices in the system accurately and attach invoices with LPO/PR and hand over to Cost Controller.

 

     

Laws, Regulations & Policies:

  • Ensure compliance with business operations laws
  • Ensure compliance with hospitality operations laws
  • Ensure compliance to all applicable laws, and corporate standards and guidelines

 

Employee Relations

  • Fosters and develops effective employee relations throughout the hotel

 

Health & Safety

  • Ensures that all potential and real hazards are reduced immediately
  • Fully understands the hotel’s fire, emergency and bomb procedures
  • Ensures that emergency procedures are practiced and enforced to provide for the security and safety of guests and employees
  • Ensures that own staff works in a safe manner that does not harm or injure self or others
  • Stimulates and encourages a general awareness of health and safety in tasks and activities
  • Ensures the safety of the people and property within the premises by applying hotel regulations, adhering to existing laws and regulations
  • Anticipates possible and probable hazards and conditions and corrects them or take action to prevent them from happening
  • Ensures that the highest standards of personal hygiene, dress, uniforms and appearance

 

Miscellaneous

  • Attends meetings and trainings required by the Cluster Director of Finance
  • Assists colleagues to perform similar or related jobs when necessary
  • Ensures guest satisfaction by attending to their requests and inquiries courteously and efficiently
  • Accepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholders
  • Maintains own working area, materials and company property clean, tidy and in good shape
  • Continuously seeks to endeavor and improve the department’s efficient operation, and knowledge of own job function
  • Is well updated on, and possesses solid knowledge of the following:
  • Hotel fire, bomb and emergency procedures
  • Hotel health and safety policies and procedures
  • Current licensing relating to own responsibility, and to the hotel
  • Accepted methods of payment by the hotel
  • Corporate clients generating high business volume

 

 

SKILLS & COMPETENCIES

 

  • Good English communication skills
  • Good organizational and interpersonal skills
  • Team player
  • Ability to work under pressure.
  • Must be able interpret documents such as operating and maintenance instructions, safety rules, and procedure manuals
  • Ability to calculate mathematical values
  • Must have a working knowledge of Internet software usage, order processing systems, inventory software and word processing software
  • Must be knowledgeable in warehousing procedures
  • Ability to give attention to detail is a must

 

Alongside these key competencies, the incumbent of the role will be required to demonstrate the fundamentals of the company’s Count on Me! service culture to be responsive, respectful and deliver a great experience. 

 

Employment Disclaimer 

In some locations around the world, Wyndham Hotel Group manages hotel properties on behalf of a third party owner. At many of those properties, the Hotel owner is the actual employer, and Wyndham Hotel Group performs recruiting and hiring functions on behalf of the owner. I understand and agree that, by applying through this site, I may be applying for a position with a company other than Wyndham Hotel Group where Wyndham Hotel Group is serving only as the recruiter and will not be my actual employer.

Qualifications
EXPERIENCE, CERTIFICATE & EDUCATION
 
  • Should have previously worked in the Catering/Hotel / F&B sector.
  • Should ideally have some experience in stock taking or knowledge in food & beverage.
  • Minimum experience of 2-3 years in the same field
  • Should have a good ability to co-operate, be service- minded and be willing to resume responsibility
  • Should have very good organizational skills
  • Should have a good knowledge of spoken and written English besides
  • Must be a computer literate

Copyrights

If you require a reasonable accommodation to complete an application please email your request to Mycareer@Wyn.com and provide the job title and location to which you are applying.

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